Louviers Mutual Service Company Meeting Summary

Meeting Date:  Thursday, January 26th, 2006

Time:  6:00-8:30 PM

Location:  Village Club  - Pool Room

Attendees From LMSC Board: Mike Hammer, Pete Holub, Jason Ingenthron, Diana Miller, Tim Lone, Mike Hammer, Michael Smith

Other Attendees: Wayne Oblander, Joe Neu, Nancy Holub, Bob Dye, Bill Hahn

LMSC has retained the services of Lytle Water Solutions to assist the Village with finding a second water source (well water).  The focus of this month’s Board meeting was a progress presentation by William Hahn from Lytle Water solutions.

Lytle Presentation Summary

LMSC has hired Lytle Water Solutions to assist Louviers with our water supply issue, and William Hahn, with a presentation titled "investigate and design a supplemental water supply well," provided an update on the current phase of their work   Currently they are in the 1st phase of their study, which will consist of hydrogeologic assessment of Louviers.  Information gained in this first phase will assist in determining which aquifer (Arapahoe or Laramie-Fox Hills) will be tapped, and locations for new well sites.  After those determinations have been made, design work can begin on the required changes to incorporate another source into our existing pipeline infrastructure. 

The Village property boundaries as well as other factors limit the number of potential well site locations.  There is also great variability in the quality of water from the LFH aquifer from different pumping locations, so it is likely that at least one test hole will be required to assess the water from the LFH at a location available for a permanent well house. If the test indicates poor water quality from the LFH, the hole can be completely backfilled and abandoned, or partially filled then the location used as a second well drilled into the Arapahoe aquifer.

After the decision has been made as to Arapahoe or LFH the next phase of design work can commence, determining well location and infrastructure modifications to incorporate a second source into our water system.  It is during this phase that improvements in our existing delivery system (improvements in efficiency, water quality, and uneven chlorine distribution) could be gained.  Lytle suggested that LMSC could assist the efforts by providing property and service area inventories, and legal assistance in acquiring water rights.  The ongoing work by LMSC to update system mapping and pressure testing will provide additional information helpful in future water system design efforts.

Pete Holub provided an overview of the proposed RMCC site improvement plan for the area located @ the old Owens Brother Plant site on airport road.  The Chatfield Basin Authority in a letter to LMSC relayed concern about the proposed septic system's inputs into the Chatfield watershed and the impact to water quality in Plum Creek.  The letter suggested RMCC contact Louviers about a possible tie-in to our sewer system.  It was noted that LMSC had not yet been contacted by RMCC.  Pete has contacted Mikel Whitney (the Douglas County planner assigned to the project) and will act as a representative for LMSC during the review process for the SIP. 

Michael Smith provided an overview of the profit and loss numbers from 2005 the past month and described progress made in the effort to produce a 2006 forecast budget.  A draft was almost complete, being derived from the new fee structure and usage estimates based on years past.

Pete proposed a village meeting to discuss the RMCC site improvement plan with the community, on February 4th 2006.  The Board seconded the motion and agreed the information should be posted as soon as possible at the post office and or bulletin board.

Joe Neu requested that the board review the current method used for billing for his residence and rental outbuilding.  Due to the unique configuration of his water and sewer service (two sewer, one water), he currently receives two bills.  Pete stated the issue would be addressed before the next board meeting.

Board Resolutions

Resolution 01-20-06a to assign an individual to act in the capacity of RCAC signatory on behalf of LMSC for loan agreements was passed by the board.  The Board approved a document, signed by the LMSC Secretary (Jason Ingenthron) and the nominated signatory Diana Miller (LMSC Vice President), allowing her to sign the Loan contract agreements on behalf of the Board.

 Misc

An emergency repair was made to a water main tie-in on December 18th 2005.  The location of the break was located approximately 5 feet into the roadway.  It was observed that the recent break was with in several feet from an area repaired several years ago.  The contractor suggested that the severe deterioration of the pipe section likely was the cause of both breakages - and he inferred that without replacement similar breaks would continue to occur.