Louviers Mutual Service Meeting Summary

FINAL – Approved by board via e-mail.

Meeting Date: Monday, February 23, 2004

Time: 6:00-8:00 PM

Location: Village Club – Blue Room

Next Meeting: Monday, March 8, 2004, Time: 6:00-7:30 PM, Location: Village Club – Blue Room

Attendees from LMS Board: Chris Dearborn, Pete Holub, Diana Miller, Mike Hammer, Mike Smith, Kent Sarff, Dave Tisdale

Other Attendees: Nancy Holub, Jan Edinger, Steve Gehl

Meeting Summary:

Steve Gehl let the board know that some staffing changes have occurred at TST. Joe Nye has left the firm. Tom M. and Kate (working on 9 point letter) both with TST will be supporting LMSC. Bill’s role is not changing.

Steve Gehl received an e-mail from Linda Sundine from Rural Utilities Service. Linda requested an update on the status of the waste water treatment project. She indicated that their Washington office would like them to pick a project and obligate funds to them on Earth Day (April 22) during some type of ceremony. She would like to use Louviers as the project!

Rich Hayes of Colorado Rural Water Association indicated that a funding program exists within Vectra Bank. Mike Smith will contact Willie Ferris from Vectra Bank for more information.

During last Chatfield Watershed Authority meeting issues relating to temporary modification proposals as to what is allowed to be dumped into the Chatfield basin were discussed. A great deal of concern exists around the increase in phosphorous levels due to the residue from the Haymen fire burn areas.

Steve received feedback from TST on signage required for Louviers waste water treatment area. Signs should read KEEP OUT and DO NOT ENTER WASTE WATER TREATEMENT FACILITY. Signs should be posted every 200 feet. Signs should be posted on all public access areas including gates. Gates must be locked at all times. Steve will provide Diana with a copy of the document he received from TST relating to signage and fencing.

Kent discussed the Operations Committee Charter. Kent, Dave, Mike H., and Diana are all on the Operations Committee, Kent as the VP is leading the committee. Some of the goals of the committee are to improve the decision making for LMSC by formalizing and structuring the process. The intent being to remove any potential conflict of interest, to set up standards for how we work with third parties, and to insure that we respond adequately to emergency situations.

Kent has been able to change his work role; he will be traveling much less. Kent will set a date for next Operations committee meeting next week.

Some discussion occurred around the water meter replacement project. Phase 1 will include all of the residences that are on the Suspected Bad Meter list (residences that we are doing estimates for). All 1” meters will be replaced by 1”. All other meters will be standardized at ¾”. Diana will be requesting bids for installation in the next week.

Mike H. and Bob Dye will be scheduling a hydrant check and flush and a sewer flush in the near future. We need to do a town notification prior to the flushing.

Mike H., Bob Dye, and Pete will be meeting on Monday March 1 to discuss operator projects.

Pete discussed proposed Titan/Moore Road Trash Transfer & Recycling Facility. He brought a number of documents for the board to review. Diana will make them available electronically as soon as possible. Meeting to discuss the issue with affected communities will be on Thursday Feb 26, at 7pm, at Thunder Ridge High School. The board will discuss information at our next board meeting, March 8.

Dave let us know that we can purchase an embossing stamp for $25. Steve indicated that Joe Robbins had one; Diana will contact him to verify.

Mike H. is performing the line locator test on the Barenburg properties. The full locate should be completed on Wednesday. Mike H. will let the contractor know that the existing line will be inspected by an engineer. A $1500 deposit will be required to cover the engineering inspection.

The upcoming water restrictions will be discussed at the Monday March 8 meeting. We encourage all members to participate in this discussion. If you have any thoughts or suggestions, please contact Diana Miller at 303-683-6742 or miller.d.l@worldnet.att.net to get them documented.

Kent and Steve are going to brainstorm ideas relating to getting LMSC a voice in the Douglas County Water Resource Authority.

Steve raised the current issues relating to the former Engsin-Bickford plant and the concern about toxicity in shallow groundwater. He suggested that LMSC look into the feasibility of doing some additional water testing.

The purchase of MS Office, FrontPage and Project were approved by the board.