Louviers Mutual Service Meeting Summary

FINAL – Approved by board via e-mail.

Meeting Date: Monday, March 8, 2004

Time: 6:00-8:00 PM

Location: Village Club – Blue Room

Next Meeting: Monday, March 22, 2004, Time: 6:00-7:30 PM, Location: Village Club – Blue Room

Attendees from LMS Board: Chris Dearborn, Pete Holub, Diana Miller, Mike Hammer, Mike Smith, Kent Sarff, Dave Tisdale

Other Attendees: Nancy Holub, Jan Edinger, Steve Gehl, Shannon Smith, Dave Dulaigh, Wes Riber, Julie Riber, Deanna Roberts, Shannon Smith, Joe Robbins, Jocelyn Mertens, Tim Graf, Neta Graf, Bozy Boswell, Gary Addington, Pete Crouch, Charles Jahant, Susie Jahant, Fran Snyder, Rick Harding

Meeting Summary:

 Kent encouraged everyone to take a look at the www.louvierscolorado.com site. The site currently has the agenda for the next meeting as well as meeting summary archives.

Kent provided a brief summary of the Waste Water Treatment project. Land application was the method chosen. TST is the vendor that was selected to implement the system. We still need to finalize the county commitment for the application site. We still need to finalize the financing. We still need to finalize our contract with TST. After much discussion and review the board has decided that the position of Wastewater Projects Director should be eliminated. Steve Gehl fulfilled this role. The board felt that it was critical that they maintain direct relationships with both Douglas County and TST as opposed to going through a third party. As part of the decision making process the vendor TST was contacted to discuss potential ramifications. The response from the vendor was that the elimination of the role would not be an issue. Julie Riber expressed concern about additional costs associated with the project without Steve. The board felt that with the strong project experience that the board holds that no additional costs will be incurred. Joe Robbins expressed concern about the relationships Steve has with Douglas County.

Julie Riber expressed concern that the board has not reached out to past board members for information. The board made it very clear that they had and would continue to do so. The board has taken an action to do further information sharing with past board members. Steve Gehl referred to an e-mail he sent to members of the board in which he was “letting off steam”; he did not feel that the board adequately discussed his e-mail. Steve Gehl stepped down from the position. Steve Gehl offered a two week transition period. The board took an action item to establish the member to work with Steve during the transition period. On behalf of the board Kent strongly expressed the desire to continue to work with Steve, but that the terms that Steve dictated were not in the best interest of the community, therefore the management of the project needed to change. The board recognizes the hard work and time that Steve has put into the project. The project would not be at this transitional stage without Steve’s efforts. The board voted to eliminate the Wastewater Projects Director role. The decision was unanimous.

Pete Holub reviewed the accomplishments of the board. If you would like a copy of this document please contact Diana Miller at 303.791.5556.

Michael Smith presented a detailed Balance Sheet and Profit & Loss Statement. Michael highlighted that we are currently spending approximately $2000 per month on the wastewater treatment project. He indicated that we are looking to borrow approximately $300,000 to complete the project. He congratulated past board members on their foresight to begin saving money in 1992. He indicated that the loan we will obtain for the project will be a line of credit load as opposed to a lump some. Michael indicated that the community would not see any rate increases in 2004. 

Diana Miller reviewed the action items list, opening for discussion all items that were past due. Diana will post the updated action items list as well as the closed items list on the Louviers website. If you would like a copy of either document please contact Diana at 303.791.5556.

A lagoon clean up effort occurred this weekend. Mike Hammer, Bob and Fran Snyder, Chris and Derek and Payton Dearborn, Dave Tisdale, Michael Smith, Pete Holub and Diana Miller participated. Signs to surround the lagoon are on order.

Diana Miller briefly discussed the water meter replacement project. A couple of outstanding items were resolved. The board will replace meters with brass meters not plastic. The board will not add a visual display unit to the meters. The board will replace all shut off valves. Two plumber bids are in. One is outstanding. Dave Dulaigh indicated that he would like the opportunity to bid. Diana Miller will provide Dave with the information. The meters that we are using were selected based on the research done by Bruce Nelson.

Bill Goetz from TST will be given the go ahead to move forward on the Utility Plan.

Joe Robbins raised the issue of no check valve on the pump. The board has taken an action to investigate.

Pete Holub announced that we would discuss watering restrictions, schedules and ideas at our Monday March 22 Membership Meeting. The board is requesting the community’s suggestions, please attend the meeting if you can, or contact Diana Miller at 303.791.5556 with your feedback.

Neta Graf requested that we do some research on watering frequency from a landscaper or other professional.

Michael Smith requested that we request a document from Bill Goetz to cover the 5 points letter.

Joe Robbins suggested that we add an additional gate to the lagoon at the location where our operator enters to take influent readings. The board will contact the operator to get his feedback.

Marlene requested that the board evaluate the water lines in the locations where trees will be planted as part of the Arbor Day celebration.