Louviers Mutual Service Company Meeting Summary

FINAL Meeting Summary – APPROVED VIA BOARD QUORUM

Meeting Date: Thursday, April 14th, 2005

Time: 6:00-8:00 PM

Location: Village Club – Auditorium

Attendees from LMSC Board: Diana Miller, Mike Hammer, Michael Smith, Pete Holub, Mark Edson

Other Attendees: Bob Dye, Tim Graf, Neta Graf, David Cekovsky, Nancy Holub, Phil Booker, Normandie Mysch

The next Membership meeting is scheduled for: Wednesday, May 25, at 6PM at the Village Club.

Meeting Summary:

Pete started the meeting with a review of the LMSC meeting rules.

Pete reviewed the water restrictions that were implemented last season. The group discussed the importance of maintaining the water restrictions for the health of the pump, motor and well. The group felt that the changes in the restrictions that were implemented in the prior year made it easier for residents to manage and that no new changes were necessary. The board agreed that water restrictions would begin on May 1 and remain in effect until August 31. Pete let the group know that new signs for the restrictions were being worked on. Diana will update the water restriction schedule and send to the membership before May 1.  

Neta asked about the drop in water pressure that occurred today. Bob let her know that the brief drop in water pressure at the tanks was a result of fire hydrant flushing. He also explained that the hydrant flushing was part of our annual maintenance program to exercise the hydrants and also to reduce sedimentation in the drinking water system. Mark asked if our non-functioning fire hydrants were tagged. Diana let him know that they were not. Mark volunteered to get some out of service tags for the non-functioning fire hydrants. Diana let the group know that additional fire hydrant flushing would be going on over the next few months. Mark also volunteered to help with the hydrant flushing. Diana will contact Mark and post a sign at the post office bulletin board before hydrants are flushed. Phil asked if we had had any problems with water theft from the hydrants. Nobody was aware of any theft, however, it was suggested that community members contact the LMSC main number 303.791.5556 if they ever see a truck filling up with water from a fire hydrant. As it stands Bob should be the only person flushing hydrants. Phil added that we should consider locking the hydrants in the future.

Diana provided a brief update on the Wastewater Treatment Project. She let the group know that the 9-Point Response Letter to the state had been submitted to Dennis Pontius and that he had reviewed the letter and would send LMSC a formal response in the following week. She let the group know that he had expressed concern that the lagoon had never been dredged. He was concerned about the storage capacity of the lagoon being reduced because of sludge accumulation. She let the group know that the Chatfield Watershed Authority TRC had recommended their board approve, as written, the Wastewater Treatment Utility Plan. She let the group know that the TRC commended the quality of work that TST had displayed in the Utility Plan. She let the group know that Bob was planning to do a sludge measurement in the next few months and that Parker Ag could do sludge removal if necessary. 

Pete covered extensively the Rate Study that he and Michael had spent the last three months working on. If you do not have a copy of the study and would like one, please call 303.791.5556 and we will get one to you. The rate study is comprehensive covering current fixed and variable costs, current rates, future rate scenarios, future system needs, usage patterns and inflation impacts. The board is proposing that the membership meeting in June be dedicated to membership questions and feedback and then at the membership meeting in July the board should have a proposal for a rate increase drafted.

Michael reviewed the Profit and Loss Statement and Balance Sheet dated 04/13/2005.

The action item list was reviewed. 

The meeting was then adjourned.