Louviers Mutual Service Company

Meeting Summary

FINAL – APPROVED VIA E-MAIL          

Meeting Date: Thursday, April 26, 2007

Time: 6:00-8:00 PM

Location: Village Club – Auditorium

Attendees from LMSC Board: Pete Holub, Diana Miller, Michael Smith, Jason Ingenthron, Tim Lone, Julie Sarff

Other Attendees: Bob Dye, Brent Boyd, Kelly Boyd

The next Membership meeting is scheduled for: Thursday, May 24, from 6:00pm to 8:00pm at the Village Club.

Please note: There was no Board quorum at the scheduled March 22^nd Board Meeting.

Meeting Summary:

Pete opened the meeting.

Diana advised the Board that the scheduled agenda for the meeting had changed due to recent events related to future water supply and the upcoming PUC hearing. She indicated that scheduled agenda items would be limited to five (5) minutes to accommodate these items.

Michael and Julie reviewed financial information. Diana requested that Michael validate the year to date legal expenses.

Jason let the group know that LMSC’s CDBG Grant application submitted to Douglas County for a second water source had been denied. Due to time constraints he could not cover all of the details. He did stress the County’s desire for Louviers Mutual Service Company to become a special district.

Pete commented that the funds that were allocated for Louviers Mutual Service Company during the previous funding cycle are in jeopardy as well.

Diana let the group know that she was preparing the Consumer Confidence Report for 2006.

Diana suggested to the Board that for 2007, watering restrictions should be voluntary. She felt that LMSC’s accelerating rate structure was a strong motivator for water conservation. Tim stressed that the Company would still need to retain its ability to impose immediate mandatory restrictions if well productions issues arise. A motion was made and seconded; To encourage LMSC’s water users to reduce outside irrigation and to utilize water conversation techniques as opposed to implementing mandatory water restrictions at this time; noting that the Company has the right to implement mandatory restrictions, with penalty, if deemed necessary. Passed unanimously.  

Diana let the group know that she had not received feedback from Mike Hammer related to the contract for snow plowing and mowing that was discussed at the January 25^th Board Meeting. She let the Board know that a lagoon discharge was scheduled to begin on May 1 and that areas around the lagoon needed to be mowed as soon as possible. Tim agreed to find a vendor who has the equipment to complete the necessary work.

Diana let the group know that first quarter lab results for THM/HAA5 had been received from Evergreen Analytical and that the Chloroform result exceeded the MCL.

Diana updated the Board on the Waste Water Treatment Project Status. She indicated that the two outstanding items requested by the State (the vegetation analysis and the monitoring well placement hydrology basis) had been submitted by TST to the State.

Bob provided the Board with an operational update. The group discussed the amount of air and that was in the lines and its source; the air is being generated during the pumping cycle. Bob indicated that he had adjusted the valve in the well house to hopefully reduce some of the air. Pete requested that static level readings before and after the pump cycle be increased to a minimum of weekly. Bob indicated that at least one of the water storage tanks should be cleaned this spring. Diana was not comfortable with bringing a tank down as high water usage season is kicking off, nor was she comfortable with one person only trying to clean a tank. Diana, Bob and Jason agreed to take the discussion off-line and try to work through the issues.

Pete provided the Board with an update on the activities related to the upcoming PUC hearing. The hearing is scheduled for May 10^th at 8am at the Colorado Public Utilities Commission building located at 1560 Broadway.

The Board discussed the ever-clearer need for LMSC to hire a professional part time manager.

Pete updated the Board on the latest information related to Dominion’s goal to bring some renewable water into Northern Douglas County. At a minimum to remain in Dominion’s future plans, Louviers would need to pay $100-$200 per household to help fund the proposed master district. It was stressed that it would cost approximately $30,000 per household in the future to actually tap into the system. The need to become a Special District to make funding available was discussed.

Pete updated the Board and audience on recent discussions with South Santa Fe Metropolitan District (SSFMD) related to the mutually beneficial situation that may exist if SSFMD extends water and wastewater services to Louviers and potentially other areas in the region. Combined water and wastewater costs for Louviers based on an initial infrastructure plan and regional participation are estimated at approximately $3.4 million.

Jason updated the Board on his discussion with United Water for potential renewable water.

Pete let the group know that a decision on which course of action would need to be made within the next thirty (30) days. He indicated that the Board would need to meet before them to discuss the various options. He suggested that a decision matrix be developed to help with and document the process for making the decision. Tentatively, a meeting is scheduled for May 5^th to discuss the options.  

Following are open operational action items:

The meeting was then adjourned.