Louviers Mutual Service Meeting Summary

FINAL – Approved electronically via e-mail.

Meeting Date: Monday, May 3, 2004

Time: 6:00-8:00 PM

Location: Village Club – Blue Room

Next Meeting: Monday, May 17, 2004, Time: 6:00-8:00 PM, Location: Village Club – Blue Room

Attendees from LMS Board: Diana Miller, Mike Hammer, Mike Smith, Pete Holub

Other Attendees: Dave Dulaigh, Autumn Burke

Meeting Summary:

Michael discussed two meters that are not working correctly. Both are located on Louviers Boulevard. He requested that the operations team replace the meters. The board voted unanimously to replace the non-functioning meters with new meters.

Autumn Burke and Michael provided the board with the status of the new billing software and the loading of QuickBooks on her PC. Originally we thought that she needed an update to QuickBooks but she has since been able to obtain the update at no cost. Autumn had some questions on some of the meters that had been replaced and also some of the meter readings. We were able to clarify some of the confusion on two of the meters as well as clarify that some of the readings she received were actually meter serial numbers. We had received with the UBPRO software a box of billing cards that we could use. The billing cards would be less expensive for LMSC. Because no envelopes are used with the billing cards we are looking for membership input about the change. We will provide samples at the next couple of membership meetings to facilitate membership input. We are hoping to get a membership vote on this item at the General Meeting. Autumn and Diana need to get together to order perforated billing paper.

Diana let the board know that she had come across some easement paperwork. Diana will provide to Michael for review.

We have a new resident in town that we need to introduce ourselves to. Pete will make the introductions and provide the new resident will information about LMSC.

A brief update about the second water tank was provided. Work on the second tank will start this week!

We need to do some follow up on tap fees. Pete will do the follow up.

Dave Dulaigh requested that Mike do some water witching for the Montague and Noble residences.

The issue of an inaccessible meter was discussed. Pete is going to speak with the homeowner to come up with the best way to get a meter installed.

Pete will make sure that long hoses are available to water the trees in the center median on Louviers Blvd.

Diana raised an issue about water and waste service from a local business. The LMSC board needs to obtain additional information from the county on what information they are providing to local businesses and also to follow up with the state on any potential issues.

Pete needs to provide Dave Dulaigh with a fresh copy of the bylaws and SOP.

Pete needs to post a copy of the proposed bylaws and SOP in the library and on the bulletin board.

We need to schedule a working session with Dave Dulaigh to talk about the infrastructure maps. We will schedule the meeting for June 14.

Mike let the board know that Chuck Myers has requested a meeting with LMSC. Chuck is associated with the Moore Road Trash and Transfer project. The Master Plan team and all other interested parties should attend this meeting as well. It is currently scheduled for May 10 at 6pm at the Village Club Blue Room.