05.17.2004 Meeting Summary
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Louviers Mutual Service Meeting Summary

FINAL – Approved by board via e-mail.

Meeting Date: Monday, May 17, 2004

Time: 6:00-8:00 PM

Location: Village Club – Blue Room

Next Meeting: Monday, June 7, 2004, Time: 6:00-7:00 PM, Location: Village Club – Blue Room. This is a Special Member Meeting where we are asking members to vote for the approval of the changes to the LMSC bylaws and the addition of SOP (standard operating procedures).

Attendees from LMS Board: Diana Miller, Mike Hammer, Michael Smith, Pete Holub, Chris Dearborn, Dave Tisdale

Other Attendees: Dave Dulaigh, Larry Mattison

Meeting Summary:

The meeting participants had a brief discussion about future dialog opportunities with businesses and residents that are along with 85 corridor with respect to waste and water plans for LMSC. The direction of LMSC for the next five to ten years needs to be planned and documented.

Pete brought the group up to date on the progress he has made in the creation of a bylaw change highlights document. The group finalized the plan to communicate proposed changes to the community. Pete will finalize the attorney approved bylaws document and complete the bylaw change highlights document. Diana will do a review of the SOP document and provide feedback to Pete. The board members stressed that the SOP document is a “living” document and will continue to be changed and improved in the future. Dave will complete the document that summarizes the information about the general meeting on June 7 (date, time, location, purpose, agenda, etc.). As dictated by the existing bylaws Michael will provide a list of eligible members to the LMSC place of business (currently 6485 Second Street). Instead of the working session on Monday, May 24 the BOD’s (Board of Directors) will be distributing copies of the bylaws and SOP’s to the community. Chris will coordinate the distribution. The group needs to get any changes to the SOP’s and other documents to Pete by Friday end of day.

After a great deal of discussion about information that was received from a meeting with Rural Development (Waste Water Treatment Project funding source) the BOD’s agreed that we should get estimates from a minimum of three different vendors to get an idea of what it would cost to scope the LMSC sewer system. Scoping information will give LMSC and idea the condition of the sewer system. Diana and Mike will coordinate the estimates. Diana will also contact TST for information related to the magnitude of costing out sewer line replacements.

Diana gave an update of the progress of the second water tank. DJC Ent’s has completed the interior and exterior repair, addition of safety elements, epoxy and paint. The tank is currently curing. After 7 days we will vent the tank. The LMSC operator will perform some preliminary disinfection actions. DJC Ent’s will be back to Louviers in approximately 10 days to perform the final disinfection. Diana has contacted Steve Gehl (former LMSC President) to ask for his expertise in bringing the second tank online. Steve has provided some good feedback and will help with the second tank. Thank you Steve!  Diana will layout a day by day plan including tasks and who is performing them. She will get the plan out to all working parties by the end of the week.

Diana let the group know that three nonfunctioning water meters have been replaced. Three more are pending. Going forward the BOD’s would like to replace meters that are not functioning as soon as possible instead of doing billing estimates.

Diana let the group know that as highlighted during an information gathering session with Colorado Pump our gas chlorine regulator has been replaced.

Diana let the group know that we are requesting additional information from Colorado Pump with respect to estimates related to Cla-val, VFD and check valve.

Diana requested additional information from board members about water restriction violations in the community.

Diana requested guidance from the BOD’s about lagoon maintenance. Because the lagoon level is decreasing due to the discharge, she asked about doing some raking of dead plant life around the lagoon. She requested that mowing take place on the road (path) around the lagoon and on the driving / walking lanes to the lagoon. Mike has taken the action to get the mowing completed, Diana will assist Mike by removing any sticks and rocks along the areas to be mowed. She also asked about spraying the area for mosquitoes. She will contact Douglas County for additional information.   

Michael discussed a couple of billing issues with the board.

The board wants to thank Autumn Burke for her hard work in getting the first billing out to the community on the new system. The feedback on the new system has been very positive. Thank you Autumn!

The board wants to thank Joe Robbins for his continued support. He has been spotted doing maintenance around the pump house and doing maintenance on the plumbing fixtures in the center of Louviers Boulevard. Thank you Joe!