Louviers Mutual Service Meeting Summary

FINAL – Approved by board via e-mail.

Meeting Date: Monday, June 21, 2004

Time: 6:00-8:00 PM

Location: Village Club – Blue Room

Next Meeting: Monday, July 26, 2004, Time: 6:00-8:00 PM, Location: Village Club – Blue Room.

Attendees from LMS Board: Diana Miller, Mike Hammer, Michael Smith, Pete Holub, Kent Sarff

Other Attendees:

Meeting Summary:

Pete and Diana discussed contacting Douglas County Open Space about the property our well and pump are located on. A brief discussion around improving the appearance of the property including fencing, building improvements and xeriscape also occurred.

Pete wanted to let Louviers residents know about a trash round up that will be occurring in the near future. He will send a copy of the notification to Diana who will post in on the louvierscolorado.com website.

A discussion around the increased vandalism (including spray paint and theft) in the area occurred. We all need to stay alert to these issues and contact the Douglas County Sheriff if anything suspicious is going on.

Our water restriction signs are fading, Pete took the action to freshen them up.

The pictures we have posted on the louvierscolorado.com website that show information about our pump and well will be removed from the website. A security issue was raised in a past meeting.

A discussion around bylaws, SOPS and water restrictions will be added to the next agenda.

Pete drafted a reasonable remediation statement that he proposed be included in the SOP document. This action was initiated from the Special Membership Meeting on June 7. After discussion the board voted unanimously to incorporate the reasonable remediation statement into the SOP document.

Discussion around general liability insure occurred. Michael took the action to find out what our existing insurance company and other companies can offer. We have a number of people who have volunteered their skills to help LMSC but the lack of general liability insurance coverage continues to be an issue.

A brief discussion around water rates occurred. We are trying to get a better understanding of water rates in Colorado. Diana thinks she has a power point presentation with a great deal of rate information. Mike is going to get the rates for Sunshine Acres.

We are still doing cost comparison analysis for a trash pump and generator. Diana will check the freight amount if we were to purchase these items from Northern Tool.

Diana asked the board to approve the purchase of an air vacuum, cla-val and flow meter for our water system. These items will reduce air in the lines, surges in the lines and give us an understanding of the condition of our well and pump respectively. The board unanimously approved the purchase.

Discussion around the change to go to billing cards instead of paper and envelopes led to a unanimous board decision to make the change. Michael will put a sample of the new billing card at the post office and bulletin board.

The voting results from the June 7 General Meeting were 40 – 0 approval to pass the bylaw and SOP changes. 

Pete proposed that we change our member meeting schedule to once a month. The board had previously held member meetings bi-weekly to gain momentum in the work that needed to be accomplished. The board feels that we are making good progress and adjusting the membership meeting schedule to once a month is appropriate. The board voted unanimously to approve this change. The next working session will be on June 28. The next membership meeting will be on July 26.