Louviers Mutual Service Company Meeting Summary

Approved by Electronic Quorum (Sarff, Edson, Smith, Holub, Miller)

Meeting Date: Thursday, July 28th, 2005

Time: 6:00-8:00 PM

Location: Village Club – Pool Room

Attendees from LMSC Board: Diana Miller, Mike Hammer, Michael Smith, Pete Holub, Kent Sarff, Mark Edson

Other Attendees: Bob Dye, Nancy Holub, Normandie Mysch, Ron Beane

The next Membership meeting is scheduled for: Thursday, August 25, 2005, at 6PM at the Village Club.

Meeting Summary:

Pete started the meeting with a review of the LMSC meeting rules.

A brief discussion on meter reading was held in regards to the Mysch residence. Michael Smith will have Wayne Oblander work with customer Normandie on which meter reading he records for usage.

Financials: Michael Smith

Profit & Loss and balance sheet reviewed. No Issues were reported. Michael let the group know that Wells Fargo Account had been closed. He commented on the improved electrical usage with the new pump.

Operations: Bob Dye

We are below 100k gal per day so far, (80-90Kgal) at present and we are keeping up with demand. He strongly encouraged the Board consider a well rehab. Usage has been stable. Chlorine levels ok, lagoon looks good, evaporation working good. No problems with collection system.

Project Review: Diana Miller

A meeting is scheduled for 8-16-05 between our Engineering firm TST and Fish and Wildlife on Environmental mitigation for the Waste Water Treatment Project. Ron Beane a Louviers resident who works for ERO and has donated services to the environmental portion of the WWTP was introduced to the group.

PCU Membership Palmer Divide Water Group: Pete Holub

We are moving toward formalizing as an association, we are all small water providers

in western Douglas County. We need a united voice so we are working together.

Monument water providers did a similar association. They have extended an invite

to the PCU group to work together on renewable water issues. PCU is looking

to study the Monument documentation & bylaws to determine commonality.

Together we can have a larger voice/representation.

It will cost 400 dollars to join this group, all board members approved to join

after an acceptable review by LMSC board of their bylaws.

Rental Properties: Pete Holub

Since owners of rental properties are responsible for final bill when renters

move we will ensure that the owners will bring dues up to date. Our bylaws

need clarification of this process. Addition of policy to our bylaws will prevent

reoccurrence of issues in the past when a renter moves out leaving a large bill owed

to LMSC, then owner balks at paying. We will clarify the SOPs to catch this item.

We will also provide guidance for discrepancies in meter readings.

Rate Study Review: Pete Holub

Pete reviewed the need for an increase in rates based on the LMSC Rate Study. As recommended the Board voted unanimously to increase rates 15.00 / mo as proposed to take effect starting with the current July / August billing cycle. In addition the Board unanimously voted for a usage rate that will take effect for the billing cycle of November / December. The usage rate for usage from 2000 – 6000 gal./ mo will be $3/1000 gal.;  from 6000 – 10000 Gal./ mo. will be $4.50/1000 gal.; from 10000 – 30000 Gal./ mo. will be $6.00/1000 gal.; and above 30000 Gal./ mo. will be $7.50/1000 gal.

Old Business

Pete gave an update concerning the Barenberg tap fee issue. We have several options. Pete will talk again with Barenberg to try to prevent court involvement. We need the cash and a trade for fencing was determined to be no longer acceptable to the Board due to length of time this issue and associated attorney costs.

New Business

Wayne has a provided a list of homes he is having problems reading meters at.

Bad meter, bad remote, bad remote location etc. Out of 110 homes about 15 should be looked at, and probably need remote rework. We will table this issue for a future meeting due to the complexity of issues (new meters, new remotes, pit units).

For the cutoff notices, we have been lucky to get payment in the past. We need to clarify current cutoff SOPs. We will move this to a future agenda item for full review.

Additional item for next meeting is Jamie Smith sewer line is crushed at the conjunction with Barenberg’s line outside the main. A TV scope from the Smith plumber showed the line is collapsed.  The line is currently working but will need repair. Potential resolutions were discussed.

Xeriscaping brought into the triangle park and a reduced rate may be an idea for trade off for county services....thoughts encouraged on this issue from Pete Holub.

Two proposals for studying a second water source have been received from the Halepaska and Lytle consulting firms. A discussion concerning the merits of both was held and the Board unanimously voted to proceed with the Lytle firm based on cost and familiarity with our water situation.

Sprint Cell tower contract discussion: Kent Sarff negotiated a one-time $10,000 payment from Global Signal to sign an estopple to our existing contract with Sprint. After review of our existing lease with our attorney, Kent felt that the added conditions associated with the estoppel were acceptable and that we would still have an opportunity to negotiate improvement of the original contract at the next 5 year renewal which occurs in June of 2006.  Pete has signed and sent the estoppel to Global Signal and we should soon be receiving the check within the next two weeks.

The meeting was then adjourned.