Louviers Mutual Service Company Meeting Summary

FINAL Meeting Summary – Approved via Board Quorum

Meeting Date: Thursday, August 25th, 2005

Time: 6:00-8:00 PM

Location: Village Club – Blue Room

Attendees from LMSC Board: Diana Miller, Mike Hammer, Michael Smith, Pete Holub, Kent Sarff

Other Attendees: Bob Dye

A Special Membership Meeting is scheduled for Thursday, September 15, at 6PM at the Louviers Village Club. After years of effort the community of Louviers now has the funding for the Wastewater Treatment Project obligated. We are locked in at a rate of 4.125%. As part of the terms and conditions for the loan a quorum of the membership must vote and approve the loan. You will be receiving a letter this week with additional information. Your participation in this vote is critical. We are still on target to meet our June 2006 deadline. Let’s get this project done!

The next Membership meeting is scheduled for: Thursday, September 22, at 6PM at the Village Club. This is our annual meeting when a new Board of Directors is elected. If you are interested in running for a Board Position and would like additional information, please contact any current Board member or call 303.791.5556. Please come and vote!

Meeting Summary:

Pete started the meeting with a review of the LMSC meeting rules.

No members were in attendance.

Michael reviewed the LMSC financial information. He discussed the reconciliation of Wastewater Treatment funds that he had just completed. He let the group know that the Wastewater Treatment fund currently has $45,437.23 available. As a group it was decided that going forward Michael would do a physical separation of Operations and Maintenance funds and Wastewater Treatment funds. Prior to the next meeting all Wastewater Treatment funds will be in a separate checking account. The funds from the loan we receive from Rural Utility will be kept in a separate account as well. Michael asked for guidance on which account to deposit the $10,000 check for the cell tower, it was decided that it would be deposited in the Operations and Maintenance account. It was decided that one of the first actions that the new Board will undertake is to do a project budget for the next year.

Bob Dye provided the group with an update on the system. He let the group know that towards the end of long pump cycles our standard pumping rate of 120 gallons per minute is declining. The reduced rate has gone as low as 100 gallons per minute. He discussed his ongoing effort to do hydrant flushing to clean sediment from the system. He discussed the issues he is having keeping the water quality high due to the number of non-functioning fire hydrants. He encouraged the community to report on any problems that they are having.

A big thanks to Mike Hammer for his ongoing maintenance of the grass at the well house and around the lagoon!

A big thanks to Bob Christy for donating his boat to LMSC! The boat will be used to navigate the lagoon and get sludge measurements.

The Board unanimously agreed to allocate $1,200 for gravel to fill rodent holes around the lagoon.

Pete provided an update of the Montague meter replacement project. He let the group know that a preliminary hole was dug to locate the water line. He will contact 4-Square Plumbing based in Castle Rock to complete the project.

Pete provided an update on his work with Bruce Lytle to locate an additional source of water for the Louviers community. He let the group know that he met with an attorney to discuss some surface water rights that were not to promising. Diana suggested that Pete narrow Bruce’s scope to find us a second well site in Louviers. Bob suggested that a water attorney be engaged to take the lead on obtaining the second well site.

Mike suggested that Diana find a DuPont engineering report that would provide additional well information.

Pete provided an update on the ongoing tap fee dispute. It was decided that LMSC needs to move forward with legal action. Diana requested that interest on the owed $7,500 be calculated. Michael would coordinate with the LMSC bookkeeper. Michael will provide Pete with an updated amount which would include interest and legal fees to provide to our attorney.

Pete provided the group with an overview of the Douglas County Water Team. Basically, the group is being formed with single well users and rural water providers (less than 500 taps). The goal would be to get a united voice (similar to the work that has been done with Plum Creek United) for Douglas County rural water users. He let the group know that Commissioner Boand continues to try and gain representation for this group.

Michael requested that the Board reconsider a watering violation. The Board discussed and decided that to remain consistent the penalty would stand.

The meeting was then adjourned.