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Louviers Mutual Service Company Meeting Summary Meeting Date: Thursday, November 2nd, 2006 Time: 6:00-8:00 PM Location: Village Club – Auditorium Room Attendees from LMSC Board: Pete Holub, Tim Lone, Diana Miller, Michael Smith, Jason Ingenthron, Mike Hammer Other Attendees: Bob Dye The next Membership meeting is scheduled for: Thursday, November 30, at 6PM at the Village Club. Please note; the meeting was rescheduled to the last Thursday in November to accommodate the Thanksgiving Holiday. Meeting Summary: Pete asked the Operations team to discuss highlights and challenges associated with the recent 2nd Street line looping project and the hydrant replacement with blow off valve on Hillcrest. Highlights included the success of the hydrant replacement. The project was completed within budget and within the estimated timeframe. The hydrant replacement provides LMSC with the ability to clear accumulated sediment on the Hillcrest water line. The 2nd Street project faced a number of challenges. The excavation location was determined by doing utility locates and analyzing the available engineering drawings. After excavating 2nd Street to loop the 6” and 4” waterlines; the 4” line could not be found. It was decided to try and locate the 4” line by following a service line located on 2nd Street. It was then determined that the 4” water line was on the opposite (south) side of the street (opposite of what is indicated on the engineering drawings). Service lines on the north side of 2nd Street were run underneath the road and underneath the 6” line to access the 4” water line. This determination was made late in the day on Thursday. It was decided to stop work on Thursday and resume it on the following day. With the lines exposed the looping work was completed with ease. It should also be noted that the 4” line and the 6” line were in good shape. Please note: pictures of the repair are available on the LMSC website www.louvierscolorado.com. The cost for both projects was $12,500. Results from membership on the improved quality of water have been overwhelming. If you have noticed any changes in your water quality, pressure, volume, etc.; please provide your feedback to any LMSC Board Member. Huge thanks to Tim Lone who donated three days of vacation to the effort, and to Diana Miller who donated two days.
A brief discussion ensued on the next project that should be undertaken. It was suggested that the hydrants in Triangle Park would be a good candidate. As allowed for in the LMSC bylaws; the newly elected LMSC Board met to discuss feedback that the Board had received in the course of the last year. Based on the feedback and the discussion around the time commitment required for Board member positions the following resolution was made: President – Pete Holub Vice President – Tim Lone Secretary, Operations Director – Diana Miller Treasurer – Michael Smith Resolution 0611-001 passed unanimously. While attending the Douglas County Board of Commissioners meeting on October 25th to answer any questions that might arise related to the pipeline and construction easements needed for the WWTP, Pete had the opportunity to provide Jennifer Eby the CDBG Grant Manager with Douglas County a couple of suggestions related to the administration of the granted funds. Pete indicated that his suggestions were positively received. Jennifer indicated that she would run them by the Douglas County attorney who she would be meeting with the following week. The Board discussed the possibility of Louviers Mutual Service Company being replaced with a Title 32 Special District. The need for Louviers to be treated as a governmental entity as opposed to a non-profit company becomes more apparent every day. The ability for Louviers to respond to the encroachment of Special Districts like Sedalia Water and Sanitation District and the South Santa Fe Metro District is hampered by their current status. Funding opportunities with the current status are restricted as well. Jason stepped up to take the lead on researching the requirements of setting up a Special District as well as pulling together financial and planning information. Michael reviewed the LMSC financials. A copy of the Profit and Loss Statement and Balance Sheet is attached. Michael provided the Board with a copy of the Transaction List by Vendor report. It was decided that more information would need to be included in the memo field and that an Operations Expense category would need to be set up. The billing of Du Pont Park and Triangle Park was discussed. Pete let the group know that he spoke with Chuck Klafka with Douglas County who indicated that they would be replacing and improving the irrigation system in Du Pont Park. He indicated that this would be a great opportunity for Louviers to get metering in the Park. It was also discussed that if metering were accurate in Du Pont Park a calculation based on the gallons used could be used for Triangle Park.
It was also decided that billing for the parks should not be suspended during non-watering months, but that they should be billed at the base rate.
During the Operations Update, Bob Dye expressed his amazement at the improvement in water quality that the line looping project made. Following are action items that came out of the Operations Update discussion:
The final significant hurdle related to the WWTP was resolved on 10/25/06. The Douglas County Commissioners approved the pipeline and construction easements needed to move forward with the project. A copy of the signed documentation has been provided to TST. Diana will work with TST to finalize the construction bidding timeline as well as the actual construction timeline and milestones. The meeting was then adjourned. |
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